Privacy Statement

Privacy and Cookie Policy

Newington International (a trading division of Specialist Staffing Solutions Inc.), Registered Office: Corporation Trust Center, 1209 Orange Street, Wilmington DE USA, Registered number: 5222208.

Newington International prides itself in being a leader in the recruitment industry. At Newington International we take the collection, retention and use of your personal information very seriously. We would like to take this opportunity to reassure that this is the case. Below we have detailed how we go about collecting and using your information.

By using our services and viewing this website, you are consenting to the information collection, use and disclosure practices described in this privacy statement.

Collecting and Using Your Information

Our main aim is to facilitate the recruitment process, and match our clients' job opportunities to the right candidates. In order to fulfil our legal and business obligations we collect your personal information (such as including your name, address, telephone number and email address) via our website, information provided to our consultants, data in the public domain or via our affiliates.

We will collect, use and retain personal information relevant to the provision of recruitment services to you and this information will be retained by us for the following purposes:

  • To preserve our business relationship with you as a user of our website and candidate;
  • To allowing you to submit a CV, to apply for jobs advertised on our websites
  • Matching your details to job opportunities;
  • Forwarding details of your skills and experience, without your contact data, to clients whom we feel may be interested in engaging your services;
  • Keeping you informed of job opportunities and/or contract assignments which we think may be of interest to you;
  • To keep you informed of job opportunities internally within the group;
  • To allow you to subscribe to our "Jobs by Email" service. This service will allow you to receive details of latest jobs via e-mail which are relevant to your sector and professional experience. Where you are sent details of a job via the "Jobs by Email" service, you will be able to unsubscribe from such updates at any time. Please see below "Access to your Personal Information" for further details.
  • Carrying out necessary processing during a contract assignment;
  • Keeping you informed of goods and services offered by us, our group companies or our business partners, relevant to your sector and your professional interests;
  • To market our full range of recruitment services to you (permanent, temporary and contract). As well as keeping you informed of other products and services offered by us or our group companies by sending you details of promotions, offers, networking and client events and general information about the industry sectors which may be of interest to you. Where we do so, you will be able to unsubscribe from such communications. Please see section below "Access to your Personal Information".
  • To carry out our obligations arising from any contracts entered into between you and us. As a result your information may be accessible to and processed by our recruitment consultants, responsible management, accounting, audit, compliance, information technology, legal and other corporate staff, only if they have a legitimate business need to do so;
  • To notify you about changes to our service;
  • When required by law, to protect our interests or property or to enforce our corporate policies.
  • To third parties in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.

We will only collect, process and disclose sensitive personal information in order to comply with legal obligations or if there is a compelling business reasons to do so, or with your consent.

Access to Your Personal Information

We want you to be in control of what communications you receive from us and how your personal information is used, you can do this in the following ways:

  • Unsubscribe from our mailing list, If you decide at any time that you no longer wish to receive marketing emails from us or our group companies, you can either follow the unsubscribe link at the bottom of our marketing email messages to you. 

Our Data Protection Officer ("DPO"), can be contacted at [email protected] or in writing at SThree Plc, 95 Bothwell Street, Glasgow G2 7HX. If you have any concerns or questions regarding the processing of your personal information (including the instances below) please contact the DPO:

  • any queries about the information that we hold about you;
  • any requests with regard to our processing of your personal data;
  • wish to inform us of any changes to your information or wish to correct the information we hold about you;
  • wish to access information held about you. On request, we will provide information in writing about your information stored on our database;
  • do not wish us to hold your information, you are entitled to tell us at any time and we will remove all such information from our database.

If you submit a request to opt-out of receiving marketing emails you should assume that it has been successfully received and your request is being processed. Please allow us 10 business days from when the request was received to complete the removal, as some emails or marketing communication may already have been in process before you submitted your request.

Please note that even if you opt out of receiving marketing emails from us, we may still use your information to maintain the business relationship with you.

Sharing Your Information

We want to provide as full a service as possible and support you in your recruitment needs. We appreciate that candidates with specialist expertise have a strong preference for dealing with equally specialist recruiters. In turn, the recruiter is able to offer clients higher quality candidates. As part of the SThree Group we are part of a global multi-brand business model specialising in Accountancy & Finance, Banking, Engineering & Energy, and Pharmaceuticals & Biotechnology, as well as ICT. Our brands (Computer Futures, Huxley Associates, Progressive, Real Staffing Group, JP Gray, Orgtel and Enterprise Partners) are run via the following legal entities around the world.

Data Quality

We rely on you to ensure that your information is complete, accurate and current. Please do inform us promptly of any changes to or inaccuracies of your personal information by sending an email to [email protected]. However you can update your CV at any time you are logged in to the Newington International website. 

Cookies

When you visit our website our web server stores the IP address of your Internet Service Provider and the date and duration of your visit. Our collection of website use information may involve the use of cookies.

Cookies are used in order to prepare statistics of users' preferences and to help you navigate the web site. Cookies are small text files that are temporarily stored on your local hard disc. Our cookies cannot run programs or bring viruses to your computer.

Most browsers automatically accept cookies, but you can deactivate this function at any time and set your browser to notify you whenever a cookie is sent. If you want to know how to do this please look at the help menu on your browser. However, switching off cookies may restrict your use of our web site.

Hyperlinks

Our web site may contain links to other web sites which are outside our control and are not covered by this statement. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours. We are not responsible for, and have no control over, information that is submitted to or collected by these other web sites.

Security Measures

We have physical, technical and organisational security measures in place both at our offices and information systems to ensure the security of your information and to protect it against deliberate or accidental manipulation, misuse, disclosure, destruction, loss or unauthorised access.

While we strive to safeguard your personal information once we receive it, no transmission of data over the Internet or any other public network can be guaranteed to be 100% secure.

Changes to Our Privacy Statement

We may update this privacy statement from time to time. When we do so, we will post the new privacy statement on our website and change the date at the bottom of the policy. We encourage you to check the date of our privacy policy whenever you visit our website for any updates or changes.

This policy was last updated in 8 September 2019.

California Privacy Policy

Last Updated: April 6, 2020

Specialist Staffing Solutions, Inc. and Specialist Staffing Services, Inc. (“Company”) takes your privacy seriously. We want you to know how we collect, use, share, and protect your personal information.

Assistance For The Disabled

Alternative formats of this Privacy Policy are available to individuals with a disability. Please contact [email protected] for assistance.

This Privacy Policy explains:

1. How we collect the personal information of California Consumers

2. How we share the personal information of California Consumers

3. California privacy rights

Scope:

What Is Personal Information?

For purposes of this California Privacy Policy, “personal information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household.

Whose Personal Information Is Covered By This Policy?

This California Privacy Policy applies to the Personal Information provided to the Company by residents of the State of California (“California Consumers”).

Whose Personal Information Is Not Covered By This Privacy Policy?

“Consumer” does not include the Company’s employees, job applicants, owners, directors, officers, or contract workers (collectively, “HR individuals”), or the emergency contacts of HR individuals or the dependents or spouses who receive Company benefits by virtue of their relationship to an HR individual in their capacities as HR individuals or emergency contacts, dependents, or spouses. “Consumer” also does not include employees or other agents of a business engaged in a transaction with the Company in their capacities as employees or agents of that business.

What Personal Information Does This Privacy Policy Cover?

This Privacy Policy applies to all Personal Information of California Consumers that we collect both online and offline. Unless we inform you otherwise, this section also serves as our “notice at collection” by informing you of your Personal Information to be collected in the future and the purposes for its use.

1. How We Collect The Personal Information Of California Consumers

Of Personal Information Collected In The Last 12 Months Sources Of That Personal Information Business Purposes And Commercial Purposes For Collecting That Personal Information
Identifiers, including: real name, postal address, Internet Protocol address, email address, social media handles, telephone number(s). The California consumer himself or herself To communicate with California Consumers
For identity verification
Detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity
Debugging to identify and repair errors that impair existing intended functionality.
Communications about Placement Opportunities
To meet legal and regulatory compliance requirements
Characteristics of protected classifications of California Consumers under California or federal law, including: sex, age. The California consumer himself or herself For the Company’s diversity and inclusion purposes
For identity verification
To meet legal and regulatory compliance requirements
Non-public education information, including: grade point average. The California consumer himself or herself To provide California Consumers with information about job opportunities that match their experience and level of education
To facilitate the placement or recruitment of California Consumers
Internet or other electronic network activity information, including: pages visited on the Company’s website and links clicked. Automated technologies in the website Detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity
Debugging to identify and repair errors that impair existing intended functionality
Professional or employment-related information, including: employment history and professional license information. The California consumer himself or herself To provide California Consumers with information about job opportunities that match their experience and level of education
To facilitate the placement or recruitment of California Consumers with potential employer

 

2.How We Share The Personal Information Of California Consumers

Categories Of Personal Information Collected In The Last 12 Months Categories Of Third Parties With Which Company Shared That Personal Information Whether Company Disclosed That Personal Information For A Business Purpose Or A Commercial Purpose
For all categories: The Company discloses personal information to government agencies, law enforcement, and other parties as required by law and as necessary to protect the rights, property, or safety of the Company, its subsidiaries or affiliates, employees, customers, and users.
Identifiers Entities that use the Company’s services, including the Company’s placement and recruitment services Yes
Service Providers, including the Company’s (a) website hosting provider, and (b) data analytics providers, and (c) applicant tracking system provider
Characteristics of protected classifications under California or federal law Entities that use the Company’s services, including the Company’s placement and recruitment services Yes
Non-public education information Entities that use the Company’s services, including the Company’s placement and recruitment services Yes
Internet or other electronic network activity information Service Providers, including the Company’s (a) website hosting provider, and (b) data analytics providers. Yes
Professional or employment-related information Entities that use the Company’s services, including the Company’s placement and recruitment services Yes

Sale of Personal Information: In the last 12 months, the Company has NOT sold California Consumers’ personal information. The Company does not sell the personal information of minors under 16 years of age.

3. Your California Privacy Rights and How To Exercise Them

a. Your California Privacy Rights

  • Right to Know: California Consumers have the right to submit a verifiable request to know what personal information Company collects, uses, discloses, and sells (the Company did not sell California Consumers’ personal information during the past 12 months).
  • Right To Delete: California Consumers have the right to submit a verifiable request for deletion of their personal information that the Company has collected or maintains.
  • Right to Opt Out of Sale: California Consumers have the right to opt out of the sale of their personal information. California Consumers under the age of 16 must opt in to the sale of their personal information, or their parent or guardian must opt in on their behalf. As noted above, the Company did not sell California Consumers’ personal information during the past 12 months.

b. How to Exercise Your Rights

The Company will respond to requests in accordance with applicable law if it can verify the identity of the individual submitting the request. California Consumers can exercise their rights to know and to delete in the following ways:

  • Contact (833)920-0233

c. How We Will Verify Your Request:

The processes that we follow to verify your identity when you make a request to know or a request to delete are described below. The relevant process depends on how and why the request is submitted.

The verification process that we follow will depend on the nature of your request as described below:

1. Requests To Know Categories Or Purposes: If you request to know the categories of Personal Information collected, sources, sales, or the Company’s business or commercial purposes for use of your Personal Information, we will match at least two data points that you provide with your request to know, or in response to our request for verification information, against information about you we already have in our records and that we have determined to be reliable for purposes of verifying your identity. Examples of relevant data points include your mobile phone number, your zip code, or information about products or services that you have purchased from us.

2. Requests To Know Specific Pieces Of Personal Information: We will match at least three data points that you provide with your request to know, or in response to our request for verification information, against information that we already have about you in our records and that we have determined to be reliable for purposes of verifying your identity. In addition, we will require you to sign a declaration under penalty of perjury that you are the California consumer whose personal information is the subject of the request.

3. Requests To Delete Personal Information: Our process for verifying your identity will depend on the sensitivity (as determined by the Company) of the personal information that you ask us to delete. For less sensitive personal information, we will require a match of two data points as described in Point No. 1, above. For more sensitive personal information, we will require a match of three data points and a signed declaration as described in Point No. 2, above.

We have implemented the following additional procedures when verifying the identity of requestors:

1. If we cannot verify your identity based on the processes described above, we may ask you for additional verification information. If we do so, we will permanently delete the verification information that you provide promptly after we have completed the verification process. We will not use that information for any purpose other than verification.

2. If we cannot verify your identity to a sufficient level of certainty to respond to your request, we will let you know promptly and explain why we cannot verify your identity.

d. Authorized Agents

You may designate an authorized agent to exercise your right to know or your right to delete by submitting to us a completed “Authorized Agent Designation” form. You can obtain the designation form by contacting us at [email protected].

If an authorized agent submits a request to know or a request to delete on your behalf, the authorized agent must submit with the request either (a) a power of attorney that is valid under California law, or (b) a document signed by you that authorizes the authorized agent to submit the request on your behalf. In addition, we may ask you to follow the applicable process described above for verifying your identity.

e. Company’s Non-Discrimination Policy

California Consumers have the right not to be subject to discriminatory treatment by the Company for exercising their privacy rights under the California Consumer Privacy Act, and the Company will not discriminate on that basis. However, the Company may charge a California consumer a different price or rate or provide a different level or quality of goods or services if the difference is reasonably related to the value provided to the California Consumer by the consumer’s personal information. If the Company does so, it will provide consumers with any legally required notice.

For More Information

For questions or concerns about the Company’s privacy policies and practices, please contact us at [email protected].

 

 

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